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El Rancho Unified School District
 
 
Board Policies & Administrative Regulations
 
Series 0000:  PHILOSOPHY-GOALS-OBJECTIVES & COMPREHENSIVE PLANS
 
Series 1000:  COMMUNITY RELATIONS

Series 2000:  ADMINISTRATION

Series 3000:  BUSINESS & NON-INSTRUCTIONAL OPERATIONS
 
Series 4000:  PERSONNEL
 
Series 5000:  STUDENTS
 
Series 6000:  INSTRUCTION
 
Series 7000:  NEW CONSTRUCTION
 
Series 9000:  BYLAWS OF THE BOARD
 
Table of Contents     Printable Version Revised  
Series 0000 - PHILOSOPHY-GOALS-OBJECTIVES & COMPREHENSIVE PLANS          
Vision     0000 12/5/2017  
Philosophy     0100 12/5/2017  
Goals for the School District     0200 12/5/2017  
Comprehensive Plans     0400 12/5/2017  
Nondiscrimination in District Programs and Activities     0410 8/21/2018  
School Plans/Site Councils     0420 12/5/2017  
Charter School Authorization     0420.4 12/5/2017  
Charter School Oversight     0420.41 12/5/2017  
Charter School Renewal     0420.42 12/5/2017  
Charter School Revocation     0420.43 12/5/2017  
Comprehensive Local Plan for Special Education     0430 12/5/2017  
District Technology Plan     0440 12/5/2017  
Comprehensive Safety Plan     0450 12/5/2017  
Local Control and Accountability Plan     0460 12/5/2017  
Accountability     0500 12/5/2017  
School Accountability Report Card     0510 12/5/2017  
Title I Program Improvement Schools     0520.2 12/5/2017  
Title I Program Improvement Districts     0520.3 12/5/2017  
Series 1000 - COMMUNITY RELATIONS          
Concepts and Roles     1000 12/5/2017  
Youth Services     1020 12/5/2017  
Communication with the Public     1100 12/5/2017  
Media Relations     1112 12/5/2017  
District and School Websites     1113 12/5/2017  
District-Sponsored Social Media     1114 12/5/2017  
Commendations and Awards     1150 12/5/2017  
Political Processes     1160
 12/5/2017  
Citizen Advisory Committees     1220 12/5/2017  
School-Connected Organizations (includes parent/booster clubs)     1230 12/5/2017  
Volunteer Assistance     1240 12/5/2017  
Visitors / Outsiders     1250 12/5/2017  
Educational Foundation     1260 12/5/2017  
Civility     1311 12/5/2017  
Complaints Concerning District Employees     1312.1 12/5/2017  
Complaints Concerning Instructional Material     1312.2 12/5/2017  
Uniform Complaint Procedures     1312.3 4/17/2018  
Williams Uniform Complaint Procedures     1312.4 12/5/2017  
Solicitation of Funds from and by Students     1321 12/5/2017  
Advertising and Promotion     1325 12/5/2017  
Use of School Facilities     1330 12/5/2017  
Joint Use Agreements     1330.1 12/5/2017  
Access to District Records     1340 12/5/2017  
Relations between Other Governmental Agencies and the Schools     1400 12/5/2017  
Waivers     1431 12/5/2017  
Relations Between Private Industry and the Schools     1700 12/5/2017  
Series 2000 - ADMINISTRATION          
Concepts and Roles     2000 4/5/2022  
Superintendent Responsibilities and Duties     2110 4/5/2022  
Superintendent Governance Standards     2111 4/5/2022  
Superintendent's Contract     2121 3/6/2018  
Evaluation of the Superintendent     2140 3/6/2018  
Administrative Discretion Regarding Board Policy     2210 3/6/2018  
Representative and Deliberative Groups     2230
 3/6/2018  
Teacher-in-Charge/Principal Designee     2250 3/6/2018  
Series 3000 - BUSINESS AND NON-INSTRUCTIONAL OPERATIONS          
Concepts& Roles     3000 5/1/2018  
Budget     3100 5/1/2018  
Budgetary Control     3100.1 5/1/2018  
General Reserve     3100.2 5/1/2018  
District Budget Advisory Committee     3100.3 5/1/2018  
Transfer of Funds     3110 5/1/2018  
Income          
Lottery Funds     3220.1 5/1/2018  
Sale & Disposal of Books, Equipment & Supplies     3270 5/1/2018  
Gifts,Grants & Bequests (does not include state or federal funds)     3290 5/1/2018  
Foundation,State and Federal Grants     3290.1 5/1/2018  
Expenditures/Expending Authority     3300 5/1/2018  
Purchasing Procedures     3310 5/1/2018  
Bids     3311 6/22/2021  
Contracts     3312 5/1/2018  
State Allocation Board Contracts     3312.11 5/1/2018  
Payment for Goods & Services     3314 6/22/2021  
Revolving Funds     3314.2 5/1/2018  
Relations with Vendors     3315 5/1/2018  
Claims and Actions Against the District     3320 5/1/2018  
Management of District Assets/Accounts (includes systems, encumbering, audits)     3400 6/22/2021  
Inventories     3440 5/1/2018  
Student Activity Funds     3452 5/1/2018  
Periodic Financial Reports     3460 5/1/2018  
Debt Issuance and Management     3470 5/1/2018  
Non Instructional Operations          
Operation& Maintenance of Plant x7000     3510 5/1/2018  
Energy Management Conservation     3511 5/1/2018  
Tobacco-Free Schools/Smoking     3513.3 5/1/2018  
Environmental Safety x5142     3514 5/1/2018  
Hazardous Substances     3514.1 5/1/2018  
School Safety and Security     3515 5/1/2018  
Intruders on Campus     3515.2 5/1/2018  
District Police / Security Department     3515.3 5/1/2018  
Recovery for Property Loss or Damage     3515.4 5/1/2018  
Risk Management/Insurance (includes liability, property, employee bonds)     3530 5/1/2018  
Transportation     3540 5/1/2018  
School-Related Trips     3541.1 5/1/2018  
Transportation for Students with Disabilities     3541.2 5/1/2018  
Nonpublic School Students     3541.3 5/1/2018  
Transportation for Outside Groups     3541.4 5/1/2018  
School Bus Drivers     3542 5/1/2018  
Transportation Safety and Emergencies     3543 5/1/2018  
Food Service/Child Nutrition Program     3550 5/1/2018  
Food Service Operations/Cafeteria Funds x3310     3551 11/17/2020  
Free and Reduced Price Meals     3553 5/1/2018  
Other Food Sales     3554 5/1/2018  
Nutrition Program Compliance     3555 11/17/2020  
District Records     3580 5/1/2018  
Consultants     3600 5/1/2018  
Series 4000 - PERSONNEL          
Concepts and Roles     4000    
Drug and Alcohol-Free Workplace     4020    
Nondiscrimination in Employment     4030 4/18/2013  
Complaints Concerning Discrimination In Employment     4031 8/27/2009  
Reasonable Accommodation     4032 9/13/2007  
Employee Use of Technology     4040 2/4/2014  
Certificated Personnel          
Recruitment and Selection     4111 4/18/2013  
Affirmative Action     4111.1    
Legal Status Requirement     4111.2    
Certification     4112.2    
Staff for Limited-English Proficiency Programs     4112.22    
Special Education Staff     4112.23 2/14/2008  
Teacher Qualifications Under The No Child Left Behind Act     4112.24 9/13/2007  
Oath or Affirmation     4112.3    
Health Examinations     4112.4    
Criminal Record Check     4112.5 9/13/2007  
Personnel Records     4112.6    
Employment References     4112.61    
Employment of Relatives     4112.8    
Signed Statements     4112.9    
Assignment     4113 2/14/2008  
Temporary Modified and Alternative Duties Return to Work Program     4113.4    
Transfers     4114    
Evaluation/Supervision     4115 2/14/2008  
Probationary/Permanent Status     4116    
Resignation     4117.2    
Personnel Reduction     4117.3    
Dismissal     4117.4 10/13/2011  
Decision Not to Rehire     4117.6    
Suspension/Disciplinary Action     4118    
Rights,Responsibilities and Duties     4119    
Civil and Legal Rights     4119.1 9/13/2007  
Sexual Harassment     4119.11 12/7/2004  
Duties of Personnel     4119.13    
Codes of Ethics     4119.21    
Unauthorized Release of Confidential/Privileged Information     4119.23    
Political Activities of Employees     4119.25 10/13/2011  
Employees with Infectious Disease     4119.41    
Exposure Control Plan for Blood borne Pathogens     4119.42    
Universal Precautions     4119.43    
Temporary and Part-time Personnel     4120    
Substitute Teachers     4121    
Temporary Athletic Team Coaches     4127    
Staff Development     4131    
Inservice Education/Visitations; Conferences     4131.3    
Professional Growth     4131.5    
Publication or Creation of Materials (includes copyrights and patents)     4132    
Travel Expenses     4133 2/7/2017  
Soliciting and Selling     4135    
Nonschool Employment     4136    
Tutoring     4137    
Mentor Teachers     4138    
Peer Assistance and Review Program     4139    
Agreement     4141    
Concerted Action/Work Stoppage     4141.6    
Negotiations/Consultation     4143    
Public Notice — Personnel Negotiations     4143.1    
Complaints     4144    
Salary Guides     4151    
Salary Checks and Deductions     4152    
Health and Welfare Benefits     4154    
Awards and Recognition     4156.2    
Employee Property Reimbursement     4156.3    
Employee Safety     4157    
Work Related Injuries     4157.1    
Employee Security     4158    
Leaves     4161    
Classified Personnel     4200    
Recruitment and Selection     4211 4/18/2013  
Affirmative Action     4211.1    
Legal Status Requirement     4211.2    
Qualifications Appraisal/Examination     4211.21 1/17/2008  
Eligibility Lists     4211.3    
Selection Interviews     4211.4    
Refusals of Employment and Withholding of Names     4211.5    
Appointment and Conditions of Employment     4212    
Staff for Limited-English Proficiency Programs     4212.22    
Oath or Affirmation     4212.3    
Health Examinations     4212.4    
Security/Credit Check     4212.5    
Personnel Records     4212.6    
Employment References     4212.61    
Employment of Relatives     4212.8    
Signed Statements     4212.9    
Assignment/Classification     4213    
Promotion/Demotion/Reclassification     4213.2 1/17/2008  
Temporary Modified and Alternative Duties Return to Work Program     4213.4    
Transfer/Reassignment     4214    
Evaluation/Supervision     4215 1/17/2008  
Probationary/Permanent Status     4216    
Retirement     4217.1    
Resignation     4217.2    
Layoff/Rehire     4217.3    
Dismissal/Suspension/Disciplinary Action     4218 10/13/2011  
Civil and Legal Rights     4219.1 9/13/2007  
Sexual Harassment     4219.11 12/7/2004  
Duties of Personnel     4219.13    
Codes of Ethics (see 4119.21)     4219.21    
Unauthorized Release of Confidential/Privileged Information     4219.23    
Political Activities of Employees     4219.25 10/13/2011  
Employees with Infectious Disease     4219.41    
Exposure Control Plan for Bloodborne Pathogens     4219.42    
Universal Precautions     4219.43    
Substitutes     4221    
Limited-Term Employment     4221.1    
Short-Term Employees     4221.2    
Emergency Appointments     4221.3    
Civic Center Assignments     4221.4    
Teacher Aides/Paraprofessionals     4222 9/13/2007  
Summer School Assignments     4224    
Temporary Athletic Team Coaches     4227    
Inservice Education/Visitations; Conferences     4231.3    
Publication or Creation of Materials (includes copyrights and patents)     4232    
Travel Expenses     4233    
Soliciting and Selling     4235    
Nonschool Employment     4236    
Agreement     4241    
Concerted Action/Work Stoppage     4241.6    
Negotiations/Consultation     4243    
Public Notice — Personnel Negotiations     4243.1    
Complaints     4244    
Salary Guides (see 4151)     4251    
Salary Checks and Deductions     4252    
Health and Welfare Benefits     4254    
Awards and Recognition     4256.2    
Employee Property Reimbursement     4256.3    
Employee Safety     4257    
Employee Security     4258    
Leaves     4261    
Personal Illness/Injury Leave     4261.1 11/14/2018  
Management, Supervisory & Confidential Personnel     4300    
Recruitment and Selection     4311 1/17/2008  
Affirmative Action     4311.1    
Legal Status Requirement     4311.2    
Oath or Affirmation     4312.3    
Health Examinations     4312.4    
Criminal Record Check     4312.5 9/13/2007  
Personnel Records     4312.6    
Employment References     4312.61    
Employment of Relatives     4312.8    
Signed Statements     4312.9    
Load/Scheduling/Hours of Employment     4313.1    
Promotion/Demotion/Reclassification     4313.2    
Temporary Modified and Alternative Duties Return to Work Program     4313.4    
Transfer/Reassignment     4314    
Evaluation/Supervision     4315    
Staff Evaluating Teachers     4315.1    
Early Retirement Consultancy Contract     4317.12 1/17/2008  
Resignation     4317.2    
Personnel Reduction (Layoff/Rehire)     4317.3    
Civil and Legal Rights     4319.1 9/13/2007  
Sexual Harassment     4319.11 12/7/2004  
Duties of Personnel     4319.13    
Codes of Ethics (see 4119.21)     4319.21    
Unauthorized Release of Confidential/Privileged Information     4319.23    
Political Activities of Employees     4319.25 10/13/2011  
Employees with Infectious Disease     4319.41    
Exposure Control Plan for Bloodborne Pathogens     4319.42    
Universal Precautions     4319.43    
Temporary Athletic Team Coaches     4327    
Staff Development     4331    
Inservice Education/Visitations; Conferences     4331.3    
Publication or Creation of Materials (includes copyrights and patents)     4332    
Travel Expenses     4333    
Soliciting and Selling     4335    
Nonschool Employment     4336    
Complaints     4344    
Compensation and Related Benefits     4350    
Salary Guides     4351    
Salary Checks and Deductions     4352    
Extra Pay for Extra Work     4353    
Health& Welfare Benefits (see 4154)     4354    
Tax-sheltered Annuities     4355.1    
Awards and Recognition     4356.2    
Employee Property Reimbursement     4356.3    
Employee Safety     4357    
Employee Security     4358    
Leaves     4361    
Vacation/Holidays     4362    
Series 5000 - STUDENTS          
Concepts and Roles     5000 10/13/2011  
Parent Rights and Responsibilities     5020    
Noncustodial Parents     5021 11/8/2012  
Student and Family Privacy Rights     5022 11/8/2012  
Student Wellness     5030 4/17/2018  
Elementary and Secondary          
Admission     5111 5/9/2013  
District Residency x5117     5111.1 5/9/2013  
Residency Based on Parent/Guardian Employment       6/9/2011  
Residency for Foster and Homeless Children     5111.13 5/5/2015  
Exemptions from Attendance     5112.1 11/8/2012  
Exclusions from Attendance     5112.2 11/8/2012  
Student Leave of Absence     5112.3    
Open/Closed Campus     5112.5    
Absences and Excuses     5113 11/8/2012  
Chronic Absence & Truancy     5113.1 4/14/2011  
Work Permits     5113.2    
School Attendance Boundaries     5116 4/18/2013  
Intradistrict Open Enrollment     5116.1 4/18/2013  
Interdistrict Attendance x5111.1     5117 3/7/2017  
Open Enrollment Act Transfers     5118 12/9/2010  
Students Expelled from Other Districts     5119    
Grades/Evaluation of Student Achievement     5121 3/9/2004  
Promotion/Acceleration/Retention     5123 4/14/2011  
Communications with Parents/Guardians          
Student Records     5125 5/9/2013  
Release of Directory Information     5125.1 9/13/2012  
Withholding Grades, Diploma or Transcripts     5125.2    
Challenging Student Records     5125.3    
Awards for Achievement     5126 9/1/2015  
Graduation Ceremonies and Activities     5127 5/16/2017  
Conduct     5131    
Bus Conduct     5131.1    
Bullying     5131.2    
Campus Disturbances     5131.4    
Vandalism,Theft and Graffiti     5131.5    
Alcohol and Other Drugs     5131.6 12/7/2004  
Tobacco     5131.62    
Anabolic Steroids     5131.63    
Weapons and Dangerous Instruments     5131.7 9/13/2012  
Cell Phone and Personal Electronic Signaling Devices     5131.8 7/12/2007  
Academic Honesty     5131.9    
Dress& Grooming     5132 8/28/2008  
Mandatory Uniforms     5132.1    
Gangs     5136 2/10/2004  
Positive School Climate     5137 5/10/2012  
Health Care and Emergencies     5141    
Accidents          
Administering Medication     5141.21 9/30/2022  
Infectious Diseases     5141.22    
Infectious Disease Prevention (medical protocol)     5141.23    
Specialized Health Care Services     5141.24 11/8/2012  
Health Examinations x6145.2     5141.3 3/10/2011  
Immunizations     5141.31 2/10/2011  
Health Screening for School Entry     5141.32 7/12/2007  
Head Lice     5141.33 5/9/2013  
Child Abuse Prevention and Reporting     5141.4 6/23/2011  
Child Abuse Prevention          
Suicide Prevention     5141.52    
School Health Services     5141.6    
Safety x3514     5142    
Insurance     5143    
Discipline     5144    
Suspension and Expulsion/Due Process     5144.1 1/20/2015  
Suspension and Expulsion/Due Process (Students with Disabilities)     5144.2 2/14/2013  
Rights and Responsibilities          
Questioning and Apprehension     5145.11 2/24/2004  
Search and Seizure     5145.12    
Photographing of Students     5145.14    
Freedom of Speech/Expression: Publications Code     5145.2    
Nondiscrimination/Harassment     5145.3 1/17/2013  
Parental Notifications     5145.6 4/14/2011  
Sexual Harassment     5145.7 7/26/2012  
Title IX Sexual Harassment Complaint Procedures     5145.71 8/18/2020  
Refusal to Harm or Destroy Animals     5145.8    
Hate Motivated Behavior     5145.9    
Married/Pregnant/Parenting Students     5146    
Dropout Prevention     5147    
Child Care     5148    
Preschool/Early Childhood Education     5148.3    
At Risk Students     5149    
Series 6000 - INSTRUCTION          
Concepts and Roles     6000    
Parent Involvement     6020 2/3/2015  
Elementary and Secondary          
Emergencies and Disaster Preparedness Plan     6114    
Fire Drills and Fires     6114.1    
Bomb Threats     6114.2    
Earthquake Emergency Procedure System     6114.3    
Smog Alert     6114.5    
Ceremonies and Observances     6115 7/12/2007  
Flying of Flags     6115.1    
Classroom Interruptions     6116 6/14/2012  
Curriculum Development and Evaluation     6141    
Recognition of Religious Beliefs and Customs     6141.2    
Advanced Placement     6141.5    
Multicultural Education     6141.6    
Family Life/Sex Education     6142.1    
AIDS Instruction     6142.2    
Science Instruction     6142.3    
Environmental Education     6142.5    
Visual and Performing Arts Education     6142.6    
Physical Education     6142.7 7/10/2008  
Comprehensive Health Education     6142.8    
Mathematics Instruction     6142.92    
Courses of Study     6143 11/15/2022  
Controversial Issues     6144    
Extracurricular and Co-curricular Activities     6145    
Interscholastic Competition     6145.2 2/14/2013  
Sportsmanship     6145.21    
Student Organizations     6145.5    
Assemblies and Special Events     6145.8    
High School Graduation Requirements     6146.1 5/16/2017  
Certificate of Proficiency/High School Equivalency     6146.2    
Reciprocity on Standards of Proficiency/Graduation Requirements     6146.3    
Differential Graduation and Competency Standard for Students with Disabilities     6146.4 12/13/2012  
Elementary School Promotion/Standards of Proficiency     6146.5 9/13/2012  
Alternative Credits Toward Graduation     6146.11    
Class Assignments     6152    
Placement in Mathematics Courses     6152.1    
School-Sponsored Trips     6153 10/14/2010  
Homework/Makeup Work     6154    
Class Examinations/Challenging Courses by Examination     6155    
Independent Study Program     6158 8/10/2021  
Individualized Education Program (IEP)     6159 2/14/2013  
Procedural Safeguards & Complaints for Special Education     6159.1 12/7/2004  
Nonpublic, Nonsectarian School & Agency Services for Special Education     6159.2    
Appointment of Surrogate Parent for Special Education Students     6159.3    
Behavioral Interventions for Special Education Students     6159.4    
Selection and Evaluation of Instructional Materials     6161.1    
Supplementary Instructional Materials     6161.11    
Damaged or Lost Instructional Materials     6161.2    
Toxic Art Supplies     6161.3    
Student Assessment     6162.5 11/9/2004  
Use of Copyrighted Materials     6162.6    
Use of Technology in Instruction          
Libraries/Media Centers     6163.1    
Student Use of Technology     6163.4 5/10/2012  
Guidance Services     6164.2    
Identification of Individuals for Special Education     6164.4 2/14/2013  
Student Study Teams     6164.5    
Identification and Education Under Section 504     6164.6    
Transitional Kindergarten     6170.1    
Title I Programs     6171 2/3/2015  
Identification of Gifted and Talented Students     6172 5/31/2016  
Concurrent Enrollment in College Classes     6172.1    
Education for Homeless Children     6173 10/4/2022  
Education for Foster Youth     6173.1 5/31/2016  
Education for English Language Learners     6174 2/3/2015  
Migrant Children Program     6175    
Weekend/Saturday Classes     6176    
Summer School     6177    
Vocational Education     6178    
Work Experience Education     6178.1    
Child Care and Development Programs     6179    
Home and Hospital Instruction     6183    
Continuation Education     6184    
Evaluation of the Instructional Program     6190    
Criteria for Evaluation of Consolidated Programs     6191    
Adult/Continuing Education     6200 12/7/2004  
Series 7000 - NEW CONSTRUCTION          
Concepts and Roles     7000 4/5/2022  
Planning (Master Plans)     7100 4/5/2022  
Facilities Master Plan     7110 4/5/2022  
Naming and Renaming of Facilities     7111    
Site Selection and Development     7150    
Relations with the City/County Regarding Land Development     7151    
Designing          
Site Selection and Development (Environment Impact Considerations)     7220    
Financing          
Methods of Financing     7310    
Series 9000 - BOARD BYLAWS          
Role of Board and Members (includes powers, purposes, duties)     9000 10/19/2021  
Governance Standards     9005 10/19/2021  
Public Statements     9010    
Disclosure of Confidential/Privileged Information     9011 6/14/2005  
Organization     9100    
Terms of Office     9110    
Term Limits on Board of Education Service     9115 11/3/2020  
President     9121    
Secretary     9122    
Clerk     9123    
Attorney     9124 8/18/2020  
Board Committees     9130 8/10/2021  
Board Representatives (includes negotiators, other representatives)     9140    
Student Board Members     9150    
Limits of Board Member Authority     9200 8/10/2021  
Governing Board Elections     9220 3/9/2006  
Resignation     9222    
Filling Vacancies     9223 6/14/2005  
Oath or Affirmation     9224    
Orientation     9230    
Development in Service     9240    
Remuneration, Reimbursement, Other Benefits     9250 8/23/2012  
Legal Protection     9260 6/14/2005  
Conflict of Interest     9270 2/1/2022  
Governance          
Policy Manual     9310    
Board Policies     9311    
Board By laws     9312    
Administrative Regulations     9313    
Suspension of Policies, Bylaws, Administrative Regulations     9314    
Meetings and Notices (includes posting requirements)     9320 4/5/2022  
Closed Session Purposes and Agendas     9321 6/14/2005  
Closed Session Conduct and Reports     9321.1    
Agenda/Meeting Materials (includes construction, posting, advance delivery)     9322 1/11/2007  
Meeting Conduct     9323 8/18/2020  
Actions by the Board     9323.2 2/1/2022  
Minutes and Recordings     9324    
Board Self-Evaluation x0500     9400 8/10/2021